JOB ADVERTISEMENT:

• Office manager - (1 position)
• Project officer - (1 position)
• Procurement officer - (1 position)
• Intern (paid) - (1 position)

Office manager (1 position)

Responsibilities:

• Point person for office maintenance and third-party communication and coordination.
• In charge of the office budget while taking care of eliminating unnecessary costs
• Participate actively in the planning and execution of company events
• Provide general support to team
• Maintain a safe, clean, secure, and pleasant work environment
• Design and implement filing systems for business, finance, and HR and keep them maintained and current
• Analyze and monitor internal processes and lead improvements
• Support the process of preparing, approving, processing, and filing incoming invoices
• Support the payroll process
• Ensure office efficiency is maintained by carrying out planning and execution of all necessary operational tasks and procedures
• Other administrative tasks (visa employment document, copying and scanning, answering the phone, etc)

Qualifications

• Bachelor's degree in business administration, communications, or a related field
• 2+ years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Excellent written and verbal communication in English
• Ability to work in the multinational team of experts

Project officer - (1 position)

Responsibilities:

• Support in the management of relations with local partners, institutions, local authorities, and international bodies involved in the project
• Support in the coordination (annual, quarterly, monthly) of activities programming
• Support in the coordination of visibility actions (public events, materials production), public relations, and results dissemination
• Support in the coordination of internal and external monitoring and evaluation processes
• Support in the drafting of periodical progress reports and financial reports
• Support in the management of a regular and effective communication with the international experts involved in the project
• Support in the organization of on-site training and technical assistance missions of international experts involved in the project.

Requirements:

• At least 3 years of proven experience in similar fields
• At least 2 years of proven experience in the organization of training programs addressing rural and /or civil society actors
• Excellent relation skills in regard to formal and informal actors
• Excellent organizational and managerial skills
• Languages: Albanian & English

Zyrtar/e E-Prokurimit (1 position)

Pergjegjsitë

• Asiston ne menaxhimin dhe organizimin e puneve dhe aktiviteteve te E-Prokurimit dhe ndihmon ne te gjitha procedurat relevante .
• Ndihmon dhe asiston ne pergaditjen dhe dorezimin e ofertave
• Asiston ne pergaditjen dhe dorezimin e kerkesave per sqarim te dosjes se tenderit ,rishqyrtimit te saj apo edhe ankese.
• Kryen edhe punet tjera ne pajtim me qellimin e vendimit te punes te cilat mund te kerkohen nga Punedhesnesi .
• Te jete i/e gatshme te punoje ne presion te kohes.
• Ndjek operacionet e përditshme të departamentit te administrates/dergimi I raporteve .
• Njofton mbikqyrësin për çdo llojëkërkese.

Kerkesat dhe aftesitë:

• Se paku 1 vjet eksperienc pune ne E-Prokurim
• Njohje te qasjes,npraktikave dhe ofertimit ne E-prokurim
• Njohje te ligjeve, rregulloreve dhe kerkesave ne fushen e E-Prokurimit
• Aftesi te mira komunikuese dhe menaxhuese
• Njohja e gjuhes angleze
• Shkahtesi kompjteruike
• Njohje te rregullave dhe ligjeve

INTERN (PAID):

Responsibilities:

• Administrative support to the project operation, as per the instructions of the project team. Assistance to the team in gathering and filling documentation on project activities.
• Support the project community mobilization activities.
• Organization and booking of venues for project activities, travel and accommodations.
• Other duties as assigned from the Office Manager.

Technical Skills

• Excellent knowledge of Albanian and English,
• Systematic in documentation gathering and filing.
• Excellent command of the basic Microsoft Office programs (excel, word, PowerPoint, outlook, etc.) and excellent knowledge of social networking.
• Excellent communication skills.
• Availability for working 20 hours per week.

How to apply:

• Please submit a Curriculum Vitae to the following e-mail address: pier.kosova@gmail.com no later than 07.04.2023 with the subject the position you are applying for.
• Only short-listed candidates will be contacted.