WBROLI Operations Assistant Scope of Work

Chemonics seeks an Operations Assistant for the UK Government-funded Western Balkans Rule of Law Initiative. The WBROLI Operations Assistant will report to the Operations and Finance Manager (OFM), and provide administrative and operations support to WBROLI field team for day-to-day operations, logistics, and procurements, ensuring compliance with Chemonics corporate and HMG donor requirement. This position will be based in Kosovo, but will offer support across the Western Balkans region. We are looking for individuals who are passionate about strengthening criminal justice systems and generating long-term change.

The Operations Assistant will be based in Pristina, Kosovo, but will provide support for the programme across the Western Balkans. We are looking for people who have a good eye for detail and are well-organized.

Responsibilities include:

• Support all field team’ travel arrangements including flight bookings, arranging vehicles, booking accommodation, etc.
• Supporting organisation of programme events including venue hire, invitation management and other logistic arrangements.
• Support on procurement issues and general office administration
• Support in processing grant documentation, including supporting management of grants, deliverables documentation, and financial reporting in support of OFM and Project Manager
• Supporting with due diligence for programme partners
• Supporting STTA engagement, including management of flights, accommodation, transport, invoices, subsistence and timesheets.
• Organising and scheduling meetings, taking meeting minutes
• Support Finance Coordinator in records management, timesheet management
• Support filed office staff in IT issues and PM for security tasks in Kosovo office.

Qualifications

• Ability to work in a diverse, multicultural environment.
• Outstanding verbal and written communication skills.
• Minimum of 2 years relevant work experience
• Good attention to detail and strong organisation skills.
• Kosovo citizen/resident (required).
• Ability to work effectively, independently, and in a team environment with a broad range of local and international personnel and partners.
• Demonstrated working knowledge of accounting systems and software applications, including, , MS Word, MS Excel and other project databases.

Please send an email with your CV and cover letter attached and “WBROLI SOC Operations Assistant” in the subject line to WBROLIrecruit@chemonics.com by February 28th. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.