Grants and Subcontracts Manager

Grants and Subcontracts Manager

Published: 19-10-2023
Expire: 29-10-2023

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Company USAID Kosovo Compete Activity

Categories Others

Number of positions 1

Job location Prishtina

Views 803

USAID Kosovo Compete Activity

JOB DESCRIPTION AND STATEMENT OF WORK

USAID Compete Activity is a five year, $16.4M project which aims to facilitate the private sector’s improved competitiveness in local, regional and global markets. USAID Compete Activity works to empower firms, organizations and institutions to improve market systems in key focus. USAID Compete Activity focuses in three key export-oriented sectors of wood processing, food processing and Information and Communications Technology, to sustainable increase their competitiveness. By working to address constraints across the market system of its focus sectors, USAID Compete seeks to enable scalable and systemic change to occur, stimulating job creation and growth and private sector increased ability to engage in local, regional and international markets. The expected results of USAID Compete Activity across all its three sectors are: 1) Market systems are strengthened to increase sector competitiveness; and 2) market actors within those market systems are more productive and competitive.

USAID Compete Activity is recruiting for the following position on the project:

Name of Position	Grants and Subcontracts Manager
General Responsibilities	The position is responsible for overseeing and administering Compete’s grants and subcontracts funds. The Grants and Subcontracts Manager is responsible for ensuring that all procurements and grants are provided in full compliance with applicable Federal Acquisition Regulations and other USAID rules contained in relevant Automated Directives System documents, and in Compete’s Procurement Operations Manual and Grants Manual. The position maintains completes files of all documents evidencing compliance with these rules, regulations and procedures. The Compete Grants and Subcontracts Manager works with technical staff to design procurement and grant agreements that ensure that the beneficiary is accountable, that capacities to implement the Grants/Subs activities are adequate and documented, and that deliverables against which payment can be claimed are clearly defined and appropriately timed. The position cooperates closely with Sector Leads, the Operations and Finance Director and Finance Manager to ensure that no advances are made prior to fulfilment of all conditions.
Specific Tasks and Responsibilities	Supervise and administer all activities of the Grants and Subcontracts funds; Establish standard operating procedures that fulfil all of the requirements of Compete’s Procurement Operations Manual and Grants Manual, to be followed by Compete staff, implementing partners and beneficiaries; Lead drafting and provide input into the Compete Grants Manual; Ensure that no disbursements are made from Compete bank accounts for procurements or grants unless all prior evaluation, documentary and delivery requirements are fulfilled; Establish and maintain complete documentary records on all grants and procurements in electronic and/or hard copy, as required; Provide input for weekly, quarterly and annual reports, and assist in the preparation of the annual work plans; Oversees grant implementation; Helps establish grant selection criteria; Monitors implementation of subcontracts; Oversees financial and contractual requirements for subcontract partnerships and grants; Facilitates an open, fair, and transparent procurement process; Works with Compete team to ensure compliance with USAID rules and regulations; Train and advise Compete staff on procurement and grant requirements and the capacities of prospective beneficiaries to fulfil them; Collaborate with the Compete technical staff and MEL Manager to ensure the collection and recording of quantitative and qualitative data required by Compete M&E system related to Grants/Subs.
Minimum Education Requirement	Undergraduate degree or higher in finance, accounting, business or other relevant field
Minimum Professional Experience/Capabilities	10+ years relevant professional experience in grants management, operations management, financial management, including some USAID project experience Proven funds and grants management experience Profound knowledge of USAID regulations on subcontracts, procurement, and staff engagement; quality assurance; experience training staff and partners with varying levels of knowledge on grants and subcontract compliance Strong conceptual and communications skills in verbal presentations and writing, in both local language and English
Period of Performance	November 2023 - August 2025
Level of Effort	100%, full-time (260 days per year)
Supervisor	Chief of Party
Supervisory role	Grants and Subcontracts Assistant

Application:

To apply please submit your CV and a one-page cover letter in English.

Please send the requested documents electronically to the following email: info@kosovocompete.org

All submissions must be received on or before Sunday, October 29, 2023. CVs submitted after this deadline will not be considered. Only shortlisted candidates will be interviewed.